Rooms

The Rooms phase has two sections. Both are required. You add the kinds of rooms you sell first. Then you enter the room numbers and give each room its type.

If a section is not open yet, it shows as a preview. A message at the top says "Preview. Finish Room types first to fill this in." Select Go to Room types → to open the section you need first.

Room typesCopy Anchor Link

A room type is a kind of room you sell, for example "Standard Double" or "Deluxe King". Rooms of one type share the same price.

Add room typesCopy Anchor Link

1. Enter the Name of the first room type.
2. Check Max adults and Max children. New rows start with 2 adults and 0 children.
3. Select Add room type for each other kind of room. You can add up to 50.
4. Select Save & continue.

Estatell uses Max adults as the number of guests the room price includes. So the basic rate has no extra charge for adults.

Room types is done when you have saved at least one room type.

Change or remove a room typeCopy Anchor Link

• To rename a room type or change its numbers, edit the row and select Save & continue.
• To remove a room type, select the bin icon on its row and save. Estatell removes the room type and all its rooms. You can use the name and the room numbers again. The last row has no bin: you need at least one room type.
• The order of the rows is the order Estatell shows the room types in.

What you do later in SettingsCopy Anchor Link

The wizard asks only for the name and the number of guests. After you go live, you can add descriptions and room rules in Settings. See Room types.

The wizard makes room types sold by room. To sell dorm beds, add a room type sold by bed in Settings after go-live. See Beds. If your property already has a room type sold by bed, it shows in the table as a normal row. It stays sold by bed when you save.

RoomsCopy Anchor Link

Rooms has two parts, one under the other:

1. Room numbers: you type the numbers the way they run on each floor.
2. Room types: you give each room its type on a grid of tiles.

This way, a floor where the types are mixed (101 Queen, 102 Twin, 103 Twin, 104 Queen) is still one line of numbers.

Step 1: Enter the room numbersCopy Anchor Link

1. In Room numbers, type the numbers of your rooms, for example 101-108.
2. Check the Rooms column. It shows how many rooms the line makes.
3. Check the rooms on the grid under Room types.

The Examples: row under the table shows these formats. Rooms keep the order you type. The housekeeping board and room assignment use the same order.

Room groupsCopy Anchor Link

A room group is a part of your property, such as a floor, a wing or a block. Groups help your team find rooms on the housekeeping board and the stay view.

1. Select Use groups. The default is No groups.
2. Enter a name for the first group, for example "Floor 1", and its room numbers.
3. Select Add group for each other group.

With groups, you type one line of numbers for each group. The order of the groups is the order Estatell uses first when it assigns rooms. Group names must be different, and capital letters do not count: "Garden" and "garden" are the same name. You can have up to 50 groups.

After you save a group, you cannot remove it in the wizard. The toggle stays on Use groups, and a saved group has no bin. You can remove groups in Settings after go-live. See Rooms and room groups.

Step 2: Give each room its typeCopy Anchor Link

Every new room starts with the first room type. Pick a type, then click the rooms of that type.

1. Under Room types, select the tile of a room type, for example Twin.
2. Click a room to give it that type. The room takes the colour of the type.
3. To give the type to a run of rooms, click the first room. Then hold Shift and click the last room. Every room between them takes the type.
4. Repeat for each other room type.
5. Select Save & continue.

The short label is the first letter of each word of the type name, without the word "Room". "Standard Queen" is SQ, and "6-Bed Mixed Dorm" is 6BMD. The label is always on the tile, so you do not need to tell the colours apart.

Each room type keeps its colour by its place in the Room types list. If you change the order of the room types, the colours change too.

Dorm roomsCopy Anchor Link

A room type sold by bed has a Sold by bed badge on its tile. The tile also shows how many beds its rooms will have.

1. Select the tile of the dorm type.
2. Click the dorm rooms on the grid.
3. In Beds per room, enter the number of beds in each dorm room, from 1 to 50. The field shows while the tile is selected.
4. Select Save & continue.

When you save, Estatell adds that number of beds to each dorm room that has no beds yet. Rooms that already have beds keep them. To add, rename or remove beds later, use Settings after go-live. See Beds.

Come back to RoomsCopy Anchor Link

When you open Rooms again, each group shows its saved numbers as ranges, for example 102-134, 140. The grid shows the saved type of each room.

• To add rooms, add their numbers to the line.
• To change the type of a room, pick a type and click the room.
• To move a room to another group, move its number to the line of that group.
• To remove a room, delete its number from the line. When you save, Estatell asks first.

Select Save and archive to save and archive the rooms you removed. An archived room frees its number, so you can use it again.

With groups on, rooms that have no group show in a last line with no name. Give that line a name before you save.

When is Rooms done?Copy Anchor Link

Special casesCopy Anchor Link

Estatell checks the numbers while you type and shows the problem under the line.

Related pagesCopy Anchor Link

• Property
• Finance
• Room types
• Rooms and room groups
• Beds