Print the board

Housekeeping prints the board each morning as a work sheet. Export gives you a PDF, an Excel file or a CSV file of the rooms. Columns sets which columns the sheet has, for the whole property.

The sheet holds today's business date. It lists the same rooms as the board, in the same order.

Before you startSalin pautan tajuk

• Permission: View the housekeeping board, to export. Owners, managers, front desk and housekeeping staff have it by default.
• Columns needs Manage property settings. Owners and managers have it by default. Other staff do not see the button.
• The PDF uses the letterhead and footer from the printing settings. See Printing.
• Read Room status board first, for the filters and the order of the rooms.

Export the boardSalin pautan tajuk

1. Open Housekeeping.

2. To print some rooms only, filter the board or tick the rooms. See Which rooms are printed.

3. Select Export.

   

4. Choose a format.

   

The sheet has the property's letterhead, the title Housekeeping tasks and the date. Excel and CSV files keep the columns and order but not the letterhead.

Which rooms are printedSalin pautan tajuk

When you tick a room, a bar shows at the bottom of the screen. It has its own Export button, with the same three formats.

Rooms with a Blocked badge have no tick box, so you cannot tick them. They print when you tick nothing and they match the filters. See Blocked rooms.

Print one housekeeper's sheetSalin pautan tajuk

1. In the Assigned filter (it reads Anyone until you choose), pick the housekeeper.
2. Select Export, then PDF.

The sheet holds that person's rooms only. Pick Unassigned in the same filter to print the rooms nobody has yet. To give rooms to someone first, see Update rooms.

The order of the roomsSalin pautan tajuk

Rooms print in the order of the board: departures first, then arrivals, then the other rooms by room number, and blocked rooms last. The group views (By room group, By room type) do not change the print order. The PDF is one list with no group headers.

If you click a column header on the board, for example Room, the sheet follows that sort instead. Click the header a third time to go back to the board order.

Choose the columnsSalin pautan tajuk

1. Select Columns.
2. In the Layout · Housekeeping tasks sheet, choose Portrait or Landscape under Orientation. The sheet starts in Landscape.
3. Under Columns, show or hide each column with its switch, change its order, and choose Left, Center or Right alignment.
4. To see the paper version, select Preview PDF. It opens in a new tab and saves nothing.
5. Select Save.

One layout serves the whole property. When you save, every user prints the same sheet. The layout changes the PDF, the Excel file and the CSV file. The board on screen has fixed columns and does not change.

The Layout sheet works as it does for every report. See Report layout for dragging columns, Reset to default and the rest.

The columns you can showSalin pautan tajuk

Some columns put two values in one cell. Each has split columns, hidden at first. Show them if you need them apart.

A split column sits right after the column it comes from. You can show both, or hide the merged column.

Special casesSalin pautan tajuk

Related pagesSalin pautan tajuk

• Room status board
• Update rooms
• Blocked rooms
• Report layout
• Printing